The Call for Papers is open now until 15 July.
All proposals must be made via the online form on the conference website, not by email. Have a look at the list of panels by clicking the button below. There is a 'Propose' link by the title of each panel. Go to the panel you are interested in and then click on this proposal link to make your proposal directly to that panel.
Paper proposals must consist of:
On submission of the proposal, the proposing author (but not the co-authors) will receive an automated email confirming receipt. If you do not receive this email, please first check the Login environment - Cocoa (click the “Login” button in the top right corner of this page) to see if your proposal is there. If it is, it simply means your confirmation email got spammed/lost; if it is not, you will need to re-submit, as for some reason the process was not completed. Papers cannot be withdrawn by the proposers themselves – for that, please email admin(at)aasconf.org.
Please note that co-authors will need to confirm their role. When a proposing author has entered the name and email of a co-author into the proposal form, our automated system will send them a notification email with a confirmation link. When they have clicked the link and confirmed their details, their name will appear on the proposed paper. Unfortunately these automated confirmation emails often end up in spam, therefore, if you are proposing a paper with multiple authors, it is good to let them know that they should be receiving an email regarding your proposal, asking them to confirm their role.
Proposals will be marked as pending until the end of the Call for Papers (15 July). Convenors will then be asked to make their decisions over the papers proposed to their panel by 22 July and to communicate those to the proposers, marking them up in the login environment (Cocoa).
If you have a paper that you feel does not fit into any of the existing panels, but addresses the conference theme 'Life Support', you can propose it into the Sui Generis panel. The conference committee will review these proposals and create new panels for them after the end of the call.
Please note that an individual cannot present more than once - but they may also convene once (be that a panel, lab or roundtable); and be a discussant or a chair in a panel, roundtable or lab. The software allows you to make several proposals, but in case of multiple acceptances you will need to choose which one of the papers you will present at the conference. It is allowed to be a co-author on multiple papers if you are not the one presenting them.
Below the 'Propose' button on each panel page there is a statement as to how many papers have been proposed to that panel to-date, something that may aid in deciding in which panel a paper may have a better chance of acceptance. Obviously that's not guaranteed, but it's worth taking a look at these statements and working the odds.
Panels convenors and paper presenters do not have to be members of the association. However, the AAS welcomes new members (see membership page). Members can register for the conference at a discounted rate.
Do pay attention to the format of the panel you are proposing your paper to, and make sure you understand the requirements of alternative panel formats. If in doubt of what is expected of you, email the panel convenors via the link/secure mailer on the panel page. Not all the roundtables are open to paper proposals (there will be no link for proposing a paper by a closed panel/roundtable title), but some do take in contributions for short presentations/provocations.
Papers which are neither accepted nor rejected, but marked for 'transfer', will be given the opportunity to be re-housed into other panels. The conference organisers will contact the authors of the proposals set to transfer and ask them to modify their abstracts to fit another panel of their choosing.
The authors will then inform us of two panels they would like to apply to (in order of preference). We then forward the title, short and long abstracts to the convenors and ask them to consider the proposal. If the first panel rejects the proposal, we contact the second choice. Transfers which get rejected by both panels will then be set to 'rejected'.
Paper authors can edit their proposals in Cocoa. Use the Login link in the top right corner of this page to log in to your Cocoa account.
AAS has no rule about this; however some convenors may be keen to pre-circulate completed papers. To facilitate this and save on email traffic, if requested by convenors, authors can upload PDFs of their papers within the online system, which will then show as a downloadable file beneath their abstract on the public panel page on this site.
Each panel/roundtable session slot will be 105 minutes long, accommodating a maximum of 5 presenters. Convenors should allot each presenter a maximum of 15+5 mins for panels of 5 papers but 20+5 mins for panels of 4 papers.
Convenor/author email addresses are not shown on the panel pages for anti-spam reasons. However there is an in-built secure email messaging system. If you cannot work that, please email admin(at)aasconf.org to obtain relevant email addresses.
If you have any questions, contact us via email: admin(at)aasconf.org.